Job Summary
We are seeking a highly detail-oriented and proactive Executive Assistant to support CEO in managing its administrative and operational tasks. This role requires exceptional organizational skills to handle meeting coordination, documentation, and follow-up with C-level executives, and managers to ensure the timely completion of tasks and projects aligned with CEO decisions.
Key Responsibilities:
– Meeting Management:
• Schedule, organize, and prepare for CEO meetings, including drafting agendas, gathering relevant
materials, and coordinating with participants.
• Attend meetings to take detailed minutes, capturing key decisions, action items, and timelines.
• Distribute meeting minutes promptly and ensure all action points are clearly assigned to responsible
individuals.
– Follow-Up and Task Coordination/Project Management:
• Track progress on action items assigned to participants during CEO meetings.
• Proactively follow up with meeting participants to ensure tasks are completed within agreed
timelines.
• Provide regular status updates to CEO on outstanding tasks and escalate issues as necessary.
– Administrative Support:
• Manage calendars, appointments, and correspondence for CEO.
• Prepare, review, and maintain key documents, presentations, and reports.
• Organize and maintain a structured filing system for CEO records, ensuring accessibility and
confidentiality.
– Communication Management:
• Serve as the central point of contact between CEO and internal/external stakeholders.
• Draft, proofread, and respond to correspondence on behalf of CEO, ensuring alignment with
organizational priorities.
• Communicate CEO directives to relevant teams and facilitate seamless coordination.
– Operational Efficiency:
• Monitor workflows related to CEO tasks and identify opportunities to streamline processes.
• Implement tools and systems to improve task tracking and reporting efficiency.
– Ad-Hoc Support:
• Assist with special projects and other tasks as requested by CEO.
• Provide personal support to CEO as needed.
Requitments:
- Education: Bachelor’s degree in Business Administration, Management, or a related field.
- Experience:
– At least 1–2 years of experience in an executive assistant or similar role, supporting C-level
executives or senior management.
– Demonstrated experience in managing meeting minutes, task follow-ups, and stakeholder
coordination. - Skills:
– Exceptional organizational and time management abilities.
– Strong written and verbal communication skills.
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and task management tools (e.g., Trello, Asana, or similar).
– Ability to manage multiple priorities and meet deadlines in a high-pressure environment. –
– Strong analytical and problem-solving skills. - Personal Attributes
– Proactive, resourceful, and solutions-focused.
– Detail-oriented, with a commitment to accuracy and thoroughness.
– Professional demeanor, with the ability to manage confidential information sensitively.
– Strong interpersonal skills to engage effectively with senior executives and diverse teams.
– What We Offer
– Competitive salary and benefits.
– Opportunities for professional growth and development.
– A collaborative and dynamic work environment.
Benefits:
– Working in a friendly and young environment.
– Monthly salary and 13th-month salary.
– Private health insurance.
– Award for best performance.
– Exciting annual trip, team building (domestic and foreign).
– 12 days of annual leave, 10 days of sick leave, and public holidays according to state regulations.